What happens when a motion is passed?
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What happens when a motion is passed?
Generally, once the motion has been proposed, consideration by the assembly occurs only if another member of the body immediately seconds the motion. Once the chair states the motion, it becomes the property of the assembly and the mover cannot modify it or withdraw it without the assembly’s consent.
What happens after you second a motion?
Call the question – A motion to end debate and vote on the motion at hand. If seconded and passed, the main motion is then voted on. If no second or fails, discussion continues. (The Chair can choose to end debate.)
Why do you second a motion?
Purpose. The purpose of requiring a second is to prevent time being wasted by the assembly’s having to dispose of a motion that only one person wants to see introduced. Hearing a second to a motion is guidance to the chair that he should state the question on the motion, thereby placing it before the assembly.
Are Meeting Minutes a legal document?
Meeting minutes serve as legal documents that may be examined when an organization is being investigated or sued. Therefore, it is important to keep accurate meeting records but not to include unnecessary information that could prove harmful in the future.
Should names be mentioned in minutes?
The minutes should include the title of the group that is meeting; the date, time, and venue; the names of those in attendance (including staff) and the person recording the minutes; and the agenda. Generally, don’t include names.
How long should you keep minutes of meetings?
10 years
Are board meetings mandatory?
Although attending a shareholders’ meeting or board of directors’ meeting is technically not required, the group must have a quorum present in order to make any decisions or vote. Businesses often set out their own definition of what a quorum may be in their bylaws.
Are board meetings confidential?
Situations Relative to Board Confidentiality Nonprofit board meetings are usually open to the public. However, board members may want to discuss certain issues privately. In keeping with their fiduciary duties, board members shouldn’t disclose information that they’ve received as part of their position on the board.
